Maintaining ACA compliance can often feel like a daunting, never-ending task. With stringent reporting requirements, complex employee tracking rules, and constantly changing regulations, it’s easy to get overwhelmed. But the right tool can transform the process from stress and uncertainty into smooth, hassle-free management. ACA-Track is that tool—designed to simplify ACA compliance and ensure that your organization stays fully compliant without the headache. Here’s a closer look at how ACA-Track helps unlock the benefits of a streamlined ACA compliance process for your business.
Effortless Employee Data Integration
One of the major challenges in ACA compliance is aggregating employee data from multiple sources. Whether your organization uses timekeeping systems, HRIS software, or payroll platforms, collecting and managing data from these systems manually is not only time-consuming but increases the potential for errors. ACA-Track eliminates this challenge by integrating with virtually any payroll system or HRIS.
ACA-Track seamlessly collects hours worked, employee status, eligibility for benefits, and more from your existing systems. This automatic integration ensures that your data is always up to date and accurate, reducing the administrative burden of manually inputting data and lowering the risk of errors that could lead to costly penalties. With ACA-Track, your team no longer needs to juggle multiple data sources—everything you need is integrated in one easy-to-use platform.
Real-Time Eligibility Monitoring
Tracking employee eligibility for ACA coverage is one of the most critical, yet often complicated, aspects of compliance. The ACA requires employers to offer health coverage to full-time employees (those working 30 hours or more per week), but employee status can change frequently. Employees may transition from part-time to full-time status, take leaves of absence, or return to work after extended time off—all of which can affect their eligibility for health insurance.
With ACA-Track, you don’t have to worry about manually tracking eligibility changes. The platform automatically monitors employee hours and alerts you when someone exceeds the eligibility threshold for health insurance. ACA-Track provides real-time notifications, ensuring that you can take the necessary steps to offer coverage before any penalties are incurred. By staying on top of eligibility thresholds, ACA-Track helps ensure that you are never caught off guard when it comes to offering benefits.
Comprehensive IRS Reporting
Filing ACA-related forms with the IRS can be one of the most daunting tasks for employers, particularly when it comes to Forms 1095-C and 1094-C. These forms require complex employee data, including coverage offers, codes, and eligibility details. Any mistakes in these forms can trigger IRS audits, penalties, and fines. Fortunately, ACA-Track makes this process effortless by automating the generation of these forms based on your employee data.
ACA-Track uses real-time data from your integrated systems to automatically generate the necessary forms with the correct codes. The platform also performs data integrity checks to ensure all information is accurate before you submit the forms to the IRS. This automation greatly reduces the risk of human error, ensuring that your filings are always accurate, complete, and on time. With ACA-Track, e-filing the required IRS forms is simple, and you can have peace of mind knowing the process is handled correctly.
Streamlined Error Detection and Resolution
Errors in ACA filings are not just frustrating; they can lead to penalties, delays, and increased audit risk. If your ACA filings are incorrect, the IRS will notify you of discrepancies and errors, which can be a time-consuming process to resolve. ACA-Track helps minimize the risk of errors by performing real-time error detection when data is entered and before you submit any forms to the IRS.
If the system detects errors, it immediately alerts you and provides a simple interface for correcting the issues directly within the platform. This error-checking process ensures that you don’t miss any mistakes before submission, saving you from costly corrections later. And in the event that an error does occur after submission, ACA-Track offers a streamlined error resolution process that allows you to quickly make corrections and resubmit the forms to the IRS without delay.
Dedicated Support for Smooth Compliance
Perhaps one of the most valuable benefits of ACA-Track is the personalized, ongoing support it offers. ACA compliance can be complex, and even with the best tools, you may still have questions or face challenges along the way. With ACA-Track, every client is paired with a dedicated Client Success Advisor. This advisor is your direct line to expert guidance on all things ACA compliance.
Your dedicated advisor provides personalized support, helping you navigate regulatory changes, resolve data discrepancies, and handle any compliance-related concerns. They are there to answer your questions and offer proactive assistance, so you’re never left in the dark. With ACA-Track, you gain more than just a software tool—you gain a compliance partner who is invested in your long-term success.
Data Security and Privacy You Can Trust
Given the sensitive nature of ACA data, security is a top concern for many businesses. ACA-Track takes data security seriously and adheres to the highest industry standards to protect your information. The platform is SSAE 16 SOC 2 Type 1 certified and employs advanced encryption protocols to ensure that all employee data is securely stored and transmitted.
In addition to data encryption, ACA-Track uses secure data transfer methods (HTTPS) to protect your information during uploads and downloads. Personal identifying information is also encrypted in the database, adding another layer of protection in the unlikely event of a data breach. With ACA-Track, you can be confident that your company’s ACA data is stored securely, complying with the highest standards of data privacy and security.
Scalability for Growing Businesses
As your business expands, so do your ACA compliance needs. Whether you are adding new employees, opening new locations, or adding more coverage options, ACA-Track is designed to scale with your business. The platform offers flexible configuration options that allow you to track employees, benefits eligibility, and coverage across different locations and employee groups, without losing accuracy or efficiency.
ACA-Track’s scalability ensures that whether you are a small business with just a few employees or a large corporation with a complex workforce, the system can adapt to your needs. With customizable dashboards, reporting tools, and user interfaces, ACA-Track grows with your business while ensuring that you can always manage ACA compliance with ease, no matter how large your organization becomes.
Conclusion: Simplifying ACA Compliance with ACA-Track
ACA compliance doesn’t have to be a daunting task. With ACA-Track, businesses of all sizes can automate the complex processes involved in ACA compliance, from tracking employee hours and eligibility to generating IRS reports and resolving errors. The platform’s seamless integration with your existing systems, real-time monitoring, error detection, and dedicated support make it the ultimate ACA compliance solution.
By using ACA-Track, your business can avoid costly penalties, minimize the administrative burden, and ensure that ACA compliance is always handled accurately and on time. Whether you’re managing eligibility, generating IRS reports, or simply trying to stay ahead of deadlines, ACA-Track is your partner in hassle-free ACA compliance. To learn more about how ACA-Track can simplify your ACA compliance process, visit ACA-Track today.
